Summer House Annual Election and Budget Approval Meeting

It’s that time of year again! Our Annual Meeting and Board Election is coming up on Tuesday, December 9th at 6:00 p.m.

You can join us in person at the Beach Side Clubhouse or online via Zoom

Meeting Details:

• Date: Tuesday, December 9th 2025

• Time: 6:00 PM

• Location: In person at the beach side clubhouse or via Zoom 

After registering, you will receive a confirmation email containing information about joining the meeting. 

Your participation really makes a difference, so we hope you’ll join in, whether in person or from your beach chair!

If you can’t make it, please be sure to send in your proxy form so we can meet quorum.

See you there!

President’s Letter- 2025 Year in Review

A structured process is key to achieving strategic objectives

Your Board of Directors continues to advance the long-term objectives established several years ago: the preservation of a well-maintained property and the consistent delivery of high-quality services. To that end, the Board has undertaken initiatives to rationalize and streamline administrative functions, including collections, compliance enforcement, and work order management; integrate a greater number of vendor services into our in-house maintenance operations to improve efficiency and cost control; and to ensure that unanticipated but necessary repairs and replacements, such as those resulting from hurricane damage or unexpected tree removals, are appropriately budgeted and addressed.

In pursuing these goals, the Board remains mindful of its responsibility to avoid imposing undue financial burdens on our owners. Recognizing that the majority of owners prefer to avoid substantial increases in dues or special assessments, the Board has acted in accordance with this directive.

Through steady, deliberate progress, we continue to move toward the realization of our long-term vision for the community.

Looking Ahead with Confidence: The 2026 Budget

As we wrap up the planning process for our 2026 Association Budget, I want to take a moment to thank everyone involved for their dedication, patience, and thoughtful input.  Budget planning is never an easy task, it requires careful balancing of current needs, future priorities, and responsible stewardship of our community’s resources.

Our Finance Committee hosted an informative Budget Workshop and we were pleased to share that after a thorough review and countless hours of analysis, our 2026 budget reflects only a 1.94% overall increase. In today’s economic climate, this modest adjustment represents a meaningful achievement and demonstrates our continued commitment to fiscal responsibility while maintaining the quality and integrity of our community.

As always, it’s important to remember that a budget is an educated estimate, our best projection based on current information, anticipated expenses, and reasonable forecasts. We’ll continue to monitor actual costs closely throughout the year and make adjustments if needed to ensure our community remains on solid financial ground.

Delinquency

A primary responsibility of our management team is the effective administration of HOA dues collection. Timely collection of budgeted cash flows is essential to maintaining Summer House and delivering consistent service levels. When dues are not paid, the financial burden shifts and service levels may be impacted. Our management team remains fully focused on this critical function.

I am pleased to report that, due to the dedication and diligence of our staff, current dues delinquency stands at just 0.97% of 2025 revenue. That’s less than 1% of our annual budget. This outstanding performance demonstrates the strength and effectiveness of our financial management and collection processes.

Architectural Reviews

This year, we’ve seen a notable rise in Architectural Review Requests, as many owners invested in improving their homes. Kitchen and bathroom renovations, along with window replacements and paver installations, were among the most popular projects. The Board enthusiastically supports these efforts, recognizing that each enhancement not only benefits individual homeowners but also strengthens the overall appeal and long-term value of Summer House.

As a friendly reminder, please be sure to review the Association’s Covenants and Restrictions and submit your ARC application for consideration prior to beginning any project. Doing so helps ensure that all improvements align with community standards and maintain the harmony and beauty that make Summer House such a desirable place to live.

Collectively, these investments continue to reinforce Summer House’s reputation as a community of exceptional value, where price reflects cost, but value reflects lasting quality, comfort, and pride of ownership.

Rule Enforcement- Maintaining Order and Value

The purpose of rules enforcement, and of the rules themselves, is to ensure that all residents can enjoy a pleasant, safe, clean, and comfortable living environment. No one wants to contend with the hazards and inconveniences of vermin, fire code violations, or improper waste disposal, and no one wants property values diminished by unapproved alterations, visual blight, or commercial uses in residential areas. While the Association’s authority is limited in certain areas, our vigilance within those boundaries protects both the financial interests of owners and the everyday quality of life in our community.

Rules enforcement goes far beyond addressing basic issues like trash, although that remains important. One of the Board’s and staff’s most critical responsibilities is to develop and uphold rules that preserve the character and long-term value of our community. Everyone within the organization approaches this responsibility with the utmost seriousness and commitment.

Vision for the Future

The Board remains focused on long-term capital planning, while the staff oversees the operational execution of day-to-day activities. While no process is without challenges, both the Board and staff are committed to maintaining precision, efficiency, and accountability in all aspects of planning and operations. Together, we are aligned in achieving the strategic objectives of the community.

Ponte Vedra Beach is experiencing a period of significant growth and transformation, positioning it as one of the most desirable locations in the United States to live and work. While this growth presents both opportunities and operational challenges, the Board and staff are actively engaged in addressing these issues through disciplined planning, strategic investment, and coordinated execution.

With Gratitude and Commitment,

James Galloway

2024  Annual Meeting

Thank you to all who participated in this year’s election. We received 62 ballots, falling just short of the 93 ballots we are required to collect. Board Members and their positions were confirmed at the Organizational Meeting directly following the Annual Meeting. Please recognize our 2025 Board Members below.

 We look forward to a successful 2025!

•  James Galloway- President
• Shane Kammerdiener- Treasurer
• Garrett Warren- Secretary
• Jeff Terwilliger- Director at Large
• Kathy Huppert- Director at Large

It’s 2025!

Last year sure flew by and it’s hard to believe we’re in 2025! Please make sure to recognize the increase in monthly fees. The increase began January 1, 2025.  If you mail a check please make sure to indicate your 15 digit account number on the check so it is applied correctly and mail it directly to our lockbox.

Summer House Condominiums

C/O FirstService Residential

PO Box 30348

Tampa, Fl 33630-3348

• If you mail a check for your payments, please use the address above and include the coupon with your payment.
• Please continue to make all checks payable to Summer House in Old Ponte Vedra and please make sure to indicate your account number on the check as well.
• If you pay your assessments online through Clickpay, there is no action required. Your payments will continue as scheduled at the new rate.

Tired of writing checks? Create an account online through our provider, Clickpay and make individual or automatic payments online by e-check (ACH) at no cost to you or by credit and debit card for a nominal fee from your computer, smart phone, tablet or any other media device.

• Visit www.ClickPay.com/FirstService

• Click Register and create your online profile with Clickpay

• Connect your home using the account number found on your coupon or statement

• Set up automatic Payments or click Pay Now to make one-time payments

For help with your account or setting up payments online, please contact ClickPay through their online help center at www.ClickPay.com/GetHelp

Summer House Condominiums is a luxury condo community consisting of more than 450 units, located in prestigious Ponte Vedra Beach. Our community offers two pools, tennis, basketball, complete gym/workout facility, movie room, billiard room all in the heart of Ponte Vedra Beach.

Only steps to Sawgrass Village you may find yourself on an impromptu shopping excursion, fine dining at any of our local restaurants, or experiencing Florida nature kayaking the Guana River Preserve.

For golf enthusiasts, this area offers some of the most scenic and renowned golf in the nation. This hidden recreational paradise is also home to the Association of Tennis Professionals.

Our Owners enjoy the beach lifestyle of fun, sun, and ocean breezes!